This paper will examine how organizations can use information governance software to reduce the costs and extent of cybersecurity breaches by becoming “good shepherds” of their data. These information governance tools can provide transparency into unstructured data so you can understand what your data is worth and where your organization stores high-value and high-risk information. Strictly limiting access to private information—to malicious and inept insiders and external hackers—minimizes the risk that this high-risk data will be exposed. You can achieve this through four activities:
- Defensibly deleting data that has no business value
- Locating high-value documents and intellectual property, and migrating them to repositories with encryption, access controls and retention rules
- Protecting high-risk private and financial data with appropriate encryption and access controls, and ensuring this information does not leak from controlled repositories
- Applying policies and conducting regular audits to ensure only authorized staff members have access to important data.
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